ICC WIKI

The Purchase Receipt (GRN) is created, Goods have been transferred using the automatically created Transfer Order and an Invoice has been posted. The goods were found to be defective and need to be returned to the supplier and a credit memo has to be posted.

1. Create a new Transfer Order and enter relevant information

• Transfer-from-Code: Current Location of the goods
• Transfer-to-Location: Location from which the goods will be returned to the supplier.
• Item No: Item to be transferred
• Quantity: Quantity of the Item that needs to be transferred to the Vendor

Note: Only transfer goods if the supplier will collect the goods from the “Transfer-to-Code” location. If not, create a Purchase Return Order.

2. Click “Reserve” in Functions

3. Select “Outbound”

4. Single-click “Total Quantity”

5. Select the relevant line and click “Reserve”

6. “Reserved Quantity” will be updated as shown below

7. The “Reserved Quantity” in the transfer order will be updated as shown below

8. “Ship” and “Receive” Quantity by clicking “Post” in the Ribbon. The goods will then be transferred to the “Transfer-to-Code” Location

9. A “Posted Transfer Receipt” will be created as shown below

10. Navigate to Departments → Warehouses → Orders and Contracts → Purchase Return Orders

11. Click “New” in the Ribbon

12. Enter relevant Information

13. Click “Appl.-to Item Entry” drop down

14. Select the line relating to the “Transfer Receipt” created.

15. The “Return Quantity to Ship” in the Purchase Return Order line will be updated as shown below.

16. Click “Post” in the Ribbon

17. Select “Ship”

18. The Purchase Return Order line will be updated as shown below

19. When the Vendor’s Credit Memo is received, update the information as required

20. Click “Apply Entries”.

21. Select the Invoice, click “Set Applied-to ID” in the Ribbon and click “OK”

22. Click “Post” in the Ribbon

23. Select “Invoice” and click “OK”. A Credit Memo will be posted

24. Navigate to Posted Purchase Credit Memo and search by the “Vendor Credit Memo” No. to view the Posted Credit Memo.

25. Navigate to the relevant Vendor Card and click “Ledger Entries” in the Ribbon. The Vendor Ledger Entries will be displayed as shown below. Select the relevant Invoice.

26. Single-click “Remaining Amount”

27. The “Detailed Vendor Ledger Entries” will be shown.